Director of operations / finance 

job description

Job Title: Director of Operations / Finance
Salary: $75,000-$90,000 annually
Reports to CEO

 

Full Job Description:

 

Tamarack Grove Engineering, a structural engineering and architectural design firm, is seeking an experienced Director of Operations and Finance to become a part of our growing company headquartered in Boise, ID.  This position will report on all company operations, facilities, budgets, company financial activities and assist managing members in making strategic decisions about the company’s future and growth.  This position will manage our entire Administrative team (Accounting Manager, Administrative Assistant, Human Resources) and work with our out of house vendors, bankers, accountants, advisory BOD, tax consultants, financial advisors and attorneys.


Qualifications and Skills

  • This position is a key part of our leadership team and will oversee high-level financial and operational duties. They will help analyze and improve organizational processes, and work to improve quality, productivity and efficiencies within all facets of the company. 

  • Must have a solid understanding of financial management, budgeting to include profit and loss, balance sheet and cash-flow management, knowledge of advance accounting principles. 

  • Preference will be given to those with an understanding of A/E/C based ERP software such as Unanet A/E, powered by Clearview or Deltek. Our platform is Unanet.

  • Must have experience in management, operations, leadership, and possess excellent communication skills and the ability to build consensus and relationships among other team members.

  • A Bachelor’s degree in engineering, architecture, or finance is preferred, but not required.

  • Minimum of 15 years’ experience within the A/E/C industry.

  • Must have excellent organizational skills and ability to multi-task.

  • Proficient in MS Office, Word, Excel, Outlook and Email management


Responsibilities and Duties: 

  1. Financial Responsibilities:

    • Interact with Accounting Manager overseeing all transactions, future payroll functions, billings and backchecking of all financial statements.    

    • Establish financial metrics, guidelines and standards by which the firm can be evaluated

    • Perform strategic financial forecasting and reporting to managing members

    • Work closely with CEO and managing members to establish financial goals and objectives by preparing annual plans and budgets

    • General Ledger budgeting, reporting, planning, and auditing.  Help create another level of checks and balances with all Financial activities

    • Monthly Financial/Banking statement review and presentation to management

    • Understanding of chart of accounts and transactions associated with each account within our ERP system

    • Accounts Payable and Receivable review and coordination

    • Work with Accounting Manager to provide accurate and timely distribution of financial management reports including internal and external monthly financial statements, budget reviews and annual audits and reports

    • End of Year financials and close-out procedures, working alongside Accounting Manager

    • Review all Loan Applications

    • Interfaces with banker, overseeing both bank accounts (two separate banks)

    • Manage Line of Credit

    • Initial point of contact with firm CPA and other third-party tax consultants.  

  2. Operational Responsibilities:

    • Review Annual Professional Liability Insurance prep and application

    • Oversee all business insurance reviews and renewals

    • Health Insurance Reviews and Renewals

    • Direct and oversee each bi-weekly Director’s Meetings and Agendas

    • Direct and oversee each quarterly Advisory Board Meeting and Agendas

    • Lead and organize weekly Administration Staff Meetings

    • Review all other annual insurances such as Life/Key-Man/Disability/Etc.

    • Oversight of Facility Maintenance (repairs, landscaping, cleaning, etc.), any new future office renovations and new facility locations

    • IT oversight (services needed, phone systems, internet systems, etc.)

    • Develop, implement and review operational policies and procedures.

    • Help make important policy, planning, and strategic decisions

    • Coordinate and oversee our bi-annual all office Town Hall Meetings

    • Direct HR with all recruiting and retention of staff

    • Manage and direct all Administration staff (Accounting Manager, Administrative Assistant, Human Resources)

    • Help promote a company culture that encourages top performance and high morale.

    • Ensure all legal and regulatory documents are filed and monitor compliance with laws and regulations.

    • Build alliances and partnerships with other organizations.

    • Ability to be professional, polite and attentive while building strong working relationships.

    • Effective time management, ability to handle pressure and meet tight project deadlines. 

 

This position is contingent on a completion of successful background, criminal and drug screening.

Equal Opportunity Employer
Job Type: Full Time
Benefits:

  • 1.    401K

  • 2.    401K 3% Safe Harbor Contribution

  • 3.    Health/Medical insurance

  • 4.    Dental/Eye insurance

  • 5.    Life insurance

  • 6.    Disability insurance

  • 7.    Flexible schedule

  • 8.    Three Weeks PTO

  • 9.    Eleven Paid Holidays 

  • 10.    Costco Family Membership

  • 11.    Bonus Pay


Schedule: M-F, 8 Hour Shift

If interested, please email a copy of your resume and fill out the form below.

Come Work With Us!
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Contact

812 S. La Cassia Dr.

Boise, Idaho 83705

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Tel: 208-345-8941

Fax: 208-345-8946

admin@tamarackgrove.com

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